Grantee Research Project Results
U.S. Environmental Protection Agency
Office of Research and Development
National Health and Environmental Effects Research Laboratory
CLOSED - FOR REFERENCES PURPOSES ONLY
Cooperative Training Partnership in Environmental Health Sciences Research
Frequently Asked Questions
EPA – G2014-ORD-T1 Cooperative Training Partnership in Environmental Health Science Research (PDF) (4 pp, 52 K)
This is the initial announcement of this funding opportunity.
Funding Opportunity Number: EPA-G2014-ORD-T1
Catalog of Federal Domestic Assistance (CFDA) Number: 66.511
Solicitation Opening Date: November 1, 2013
Solicitation Closing Date: January 14, 2014, 11:59:59 pm Eastern Time
Eligibility Contact: Ron Josephson (josephson.ron@epa.gov); phone: 703-308-0442
Electronic Submissions: Todd Peterson (peterson.todd@epa.gov); phone: 703-308-7224
Technical Contact: Vanessa O'Neal (oneal.vanessa@epa.gov); phone: 919-541-5680
SUMMARY OF PROGRAM REQUIREMENTS
Synopsis of Program:
The mission of the US Environmental Protection Agency (EPA) is to protect human health and the environment. The EPA’s Office of Research and Development (ORD) conducts timely mission-relevant solution-oriented research based on the principles of integrity, sustainability, and responsiveness to the needs of the Nation. The research products and outputs are utilized by the EPA to better determine toxicological hazards, define dose-response relationships, and estimate human exposure characteristics in support of the Agency’s responsibility to provide risk assessment, policy analysis, regulatory standards for environmental hazards, and contribute to sustainable solutions to the Nation’s greatest environmental concerns. EPA’s ORD seeks applications to enter into cooperative agreements that will provide training opportunities for undergraduates, graduate students, and postdoctoral fellows on-site at EPA’s Research Triangle Park and/or Chapel Hill, North Carolina research facilities.
Award Information:
Anticipated Type of Award: Cooperative agreement
Estimated Number of Awards: Up to 3 awards
Anticipated Funding Amount: Up to $3 million total for all awards
Potential Funding per Award: Up to a total of $3,000,000, including direct and indirect costs, with a maximum duration of 3 years. If more than one application is selected for award, the amount of available funding for each award may be less than $3 million.
Cost-sharing is not required. Proposals with budgets exceeding the total award limits will not be considered.
Eligibility Information:
These programs are available to each State, territory and possession, and Tribal nation of the U.S., including the District of Columbia, for public and private State universities and colleges, hospitals, laboratories, State and local government departments, other public or private nonprofit institutions, and in some cases, individuals or foreign entities. Profit-making firms are not eligible to receive assistance agreements from the EPA under this program.
Application Materials:
To apply under this solicitation, use the application package available at Grants.gov (for further submission information see Section IV.E. “Submission Instructions and other Submission Requirements”). The necessary forms for submitting a STAR application will be found on the National Center for Environmental Research (NCER) web site, Forms and Standard Instructions Download Page.
If your organization is not currently registered with Grants.gov, you need to allow approximately one month to complete the registration process. Please note that the registration process also requires that your organization have a DUNS number and a current registration with the System for Award Management (SAM) and the process of obtaining both could take a month or more. Applicants must ensure that all registration requirements are met in order to apply for this opportunity through grants.gov and should ensure that all such requirements have been met well in advance of the submission deadline. This registration, and electronic submission of your application, must be performed by an authorized representative of your organization.
If you do not have the technical capability to utilize the Grants.gov application submission process for this solicitation, send a webmail message at least 15 calendar days before the submission deadline to assure timely receipt of alternate submission instructions. In your message provide the funding opportunity number and title of the program, specify that you are requesting alternate submission instructions, and provide a telephone number, fax number, and an email address, if available. Alternate instructions will be emailed whenever possible. Any applications submitted through alternate submission methods must comply with all the provisions of this Request for Applications (RFA), including Section IV, and be received by the solicitation closing date identified above.
Agency Contacts:
Eligibility Contact: Ron Josephson (josephson.ron@epa.gov); phone: 703-308-0442
Electronic Submissions: Todd Peterson (peterson.todd@epa.gov); phone: 703-308-7224
Technical Contact: Vanessa O'Neal (oneal.vanessa@epa.gov); phone: 919-541-5680
I. FUNDING OPPORTUNITY DESCRIPTION
A. Introduction/Background
There is a national need to train scientists in environmental fields and to increase public understanding and knowledge in the environmental health sciences. The purpose of the assistance agreements to be supported under this RFA is to provide training opportunities for candidates whose areas of interest coincide with and/or complement ongoing research at ORD i.e., Toxicology (including Neurotoxicology, Cardiopulmonary and Immunotoxicology, Reproductive and Developmental Toxicology, Computational Toxicology and Systems Toxicology), Pharmacokinetics, Carcinogenesis, Environmental Epidemiology and Clinical Research, Biostatistics/Modeling, Sustainability and Systems Thinking, Risk and Exposure Assessment, Emissions Estimation, Life Cycle Analyses, and Risk Management and Mitigation. ORD seeks to establish a long-term Training Cooperative Partnership with an eligible applicant capable of managing an environmental training program. It is anticipated that up to three cooperative agreements will be awarded to an eligible applicant or consortium of eligible applicants from this solicitation. It is envisioned that this training program will be modeled after the highly successful training arrangements which already exist at various US universities and colleges, with modifications to include active participation of EPA scientists as mentors with university scientists. Collaborations and consortiums are encouraged.
The specific Strategic Goal(s) and Objective(s) from the EPA’s Strategic Plan that relate to this solicitation are:
Goal 1. Taking Action on Climate Change and Improving Air Quality, Objective 1.1: Address Climate Change , Objective 1.2: Improve Air Quality;
Goal 2. Protecting America’s Waters, Objective 2.1: Protect Human Health, Objective 2.2: Protect and Restore Watersheds and Aquatic Ecosystems;
Goal 3. Cleaning Up Communities and Advancing Sustainable Development, Objective 3.1: Promote Sustainable and Livable Communities;
Goal 4. Ensuring the Safety of Chemicals and Preventing Pollution, Objective 4.1: Ensure Chemical Safety
More information can be found in EPA’s FY 2011-2015 Strategic Plan
B. Authority and Regulations
The authority for this RFA and resulting awards is contained in the Safe Drinking Water Act, Section 1442, 42 U.S.C. 300j-1; the Toxic Substances Control Act, Section 10, 15 U.S.C. 2609; the Federal Insecticide, Fungicide, and Rodenticide Act, Section 20, 7 U.S.C. 136r; the Clean Air Act, Section 103, 42 U.S.C. 7403; the Clean Water Act, Section 104, 33 U.S.C. 1254; and the Solid Waste Disposal Act, Section 8001, 42 U.S.C. 6981.
For research with an international aspect, the above statutes are supplemented, as appropriate, by the National Environmental Policy Act, Section 102(2)(F).
Note that a project’s focus is to consist of activities within the statutory terms of EPA’s financial assistance authorities; specifically, the statute(s) listed above. Generally, a project must address the causes, effects, extent, prevention, reduction, and elimination of air pollution, water pollution, solid/hazardous waste pollution, toxic substances control, or pesticide control depending on which statute(s) is listed above. These activities should relate to the gathering or transferring of information or advancing the state of knowledge. Proposals should emphasize this “learning” concept, as opposed to “fixing” an environmental problem via a well-established method. Proposals relating to other topics which are sometimes included within the term “environment” such as recreation, conservation, restoration, protection of wildlife habitats, etc., must describe the relationship of these topics to the statutorily required purpose of pollution prevention and/or control.
Applicable regulations include: 40 CFR Part 30 (Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations), 40 CFR Part 31 (Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments) and 40 CFR Part 45 (Training Assistance). Applicable OMB Circulars include: OMB Circular A-21 (Cost Principles for Educational Institutions) relocated to 2 CFR Part 220, OMB Circular A-87 (Cost Principles for State, Local and Indian Tribal Governments) relocated to 2 CFR Part 225, and OMB Circular A-122 (Cost Principles for Non-Profit Organizations) relocated to 2 CFR Part 230.
C. Specific Research Areas of Interest/Expected Outputs and Outcomes
Note to applicant: The term “output” means an environmental activity or effort, and associated work projects, related to a specific environmental goal(s) (e.g., testing a new methodology) that will be produced or developed over a period of time under the agreement. The term “outcome” means the result, effect, or consequence that will occur from the above activities that is related to an environmental, behavioral, or health-related objective.
The purpose of this RFA is to solicit applications for cooperative agreements between the Office of Research and Development (ORD), National Health and Environmental Effects Research Laboratory of the US Environmental Protection Agency (US EPA), and eligible applicants as described in Section III below, to train students and postdoctoral scientists in environmental sciences. The objectives of the cooperative agreements to be awarded under this RFA are to administer and conduct the training of postdoctoral fellows, graduate students, and undergraduate students in areas of environmental research with a focus on increasing public knowledge and training new scientists. The opportunity to gain research experience with senior scientists at one of the US EPA's premier environmental laboratories in the Raleigh, Durham and Chapel Hill, North Carolina locations should enhance the experience and capabilities of students and position them to become leaders within the environmental health scientific community.
The partnership between a successful institution and ORD would benefit the public by training a new generation of environmental health scientists. Cooperative training experience with scientists at the ORD laboratories could also provide a benefit to University faculty to access a broad range of knowledge, experience, and laboratory resources not normally available in a single academic environment. There will be an expectation that mentorship of students and postdoctoral scientists will be an active cooperative effort shared by EPA researchers and university faculty advisors, typically, but not exclusively. Training in professional scientific ethics and quality assurance will typically be provided both by the university and EPA programs. Cooperative training experience might include, for example, problem and hypothesis formulation, experimental design, experiments conducted in the field or at the EPA laboratory facilities, data analysis, and quality assurance, reporting, presenting results and manuscript development and publication. Graduate students and postdoctoral researchers would be expected to present their research results in at least one regional or national level scientific conference.
The outputs from these cooperative agreements will be opportunities for training candidates affiliated with eligible institutions. In addition, the candidates will receive financial assistance during their training and will have access to highly specialized laboratory facilities and equipment. The trainees are also provided the opportunity for specific mentoring/guidance by nationally/internationally recognized scientists at ORD.
An outcome of these cooperative agreements will be an increase in the knowledge and experience of the trainees as well as a strengthened scientific foundation to better understand toxicological hazards, dose-response relationships, and estimation of human exposure characteristics. This enhanced knowledge and hands on experience will enable trainees to discover sustainable solutions to solve current and future environmental health challenges and result in a trained workforce that will support EPA's mission and strategic goals.
To the extent practicable, proposals must embody innovation and sustainability. Innovation for the purposes of this RFA is defined as the process of making changes; a new method, custom or device. Innovative projects can take the form of wholly new applications or applications that build on existing knowledge and approaches for new uses. Proposals must include a discussion on how the proposed project is innovative (see Section IV.B.5). The concept of sustainability is based on language in the U.S. National Environmental Policy Act of 1969 (NEPA). This definition is reiterated in Executive Order 13514, Federal Leadership in Environment, Energy, and Economic Performance, stating that the goal of sustainability is to, “create and maintain conditions, under which humans and nature can exist in productive harmony, that permit fulfilling the social, economic, and other requirements of present and future generations.” Proposals must include a discussion on how the proposed project will seek sustainable solutions that protect the environment and strengthen our communities (see Section IV.B.5). ORD will draw from all of the above-mentioned innovation and sustainability definitions in the review/evaluation process of recommending proposals (see Section V.A).
D. Special Requirements
Agency policy and ethical considerations prevent EPA technical staff and managers from providing applicants with information that may create an unfair competitive advantage. Consequently, EPA employees will not review, comment, advise, and/or provide technical assistance to applicants preparing applications in response to EPA RFAs. EPA employees cannot endorse any particular application.
Groups of two or more eligible applicants may choose to form a consortium and submit a single application for this assistance agreement. The application must identify which organization will be the recipient of the assistance agreement and which organizations(s) will be subawardees of the recipient.
These awards may involve the collection of “Geospatial Information,” which includes information that identifies the geographic location and characteristics of natural or constructed features or boundaries on the Earth or applications, tools, and hardware associated with the generation, maintenance, or distribution of such information. This information may be derived from, among other things, a Geographic Positioning System (GPS), remote sensing, mapping, charting, and surveying technologies, or statistical data.
It is anticipated that a total of up to $3 million will be awarded under this announcement, depending on the availability of funds, quality of applications received, and other applicable considerations. The EPA anticipates funding up to three awards under this RFA. Requests for amounts in excess of a total of $3,000,000 (not including voluntary cost share), including direct and indirect costs, will not be considered. If more than one application is selected for award, the amount of available funding for each award may be less than $3M. The total project period requested in an application submitted for this RFA may not exceed 3 years.
The EPA reserves the right to reject all applications and make no awards, or make fewer awards than anticipated, under this RFA. The EPA reserves the right to make additional awards under this announcement, consistent with Agency policy, if additional funding becomes available after the original selections are made. Any additional selections for awards will be made no later than six months after the original selection decisions.
In appropriate circumstances, EPA reserves the right to partially fund proposals/applications by funding discrete portions or phases of proposed projects. If EPA decides to partially fund a proposal/application, it will do so in a manner that does not prejudice any applicants or affect the basis upon which the proposal/application, or portion thereof, was evaluated and selected for award, and therefore maintains the integrity of the competition and selection process.
The Agency anticipates funding in the form of a cooperative agreement. Cooperative agreements permit substantial involvement between the EPA and the selected applicants in the performance of the work supported. Although EPA will negotiate precise terms and conditions relating to substantial involvement as part of the award process, EPA anticipates substantial involvement as follows:
- Senior scientists ORD-wide, in partnership with university faculty, will serve as training mentors for the students and postdoctoral scientists. EPA researchers will partner with the successful university in placing high quality student and postdoctoral candidates who meet the academic standards of the university at EPA research facilities in North Carolina.
- EPA mentors will work with university mentors to coordinate extramural student activities with relevant in-house research training activities.
- EPA research mentors will participate with university faculty mentors in assisting students and postdoctoral scientists in development and preparation of written materials, such as journal articles and other products from these training activities.
- The EPA project officer will provide technical input on a regular basis through scheduled meetings to oversee this training program.
Proposals may not identify EPA cooperators or interactions; specific interactions between EPA’s investigators and those of the prospective recipient for cooperative agreements will be negotiated at the time of award.
A. Eligible Applicants
These programs are available to each State, territory and possession, and Tribal nation of the U.S., including the District of Columbia, for public and private State universities and colleges, hospitals, laboratories, State and local government departments, other public or private nonprofit institutions, and in some cases, individuals or foreign entities. Profit-making firms are not eligible to receive assistance agreements from the EPA under this program.
Eligible nonprofit organizations include any organizations that meet the definition of nonprofit in OMB Circular A-122, located at 2 CFR Part 230. However, nonprofit organizations described in Section 501(c) (4) of the Internal Revenue Code that lobby are not eligible to apply.
National laboratories funded by Federal Agencies (Federally-Funded Research and Development Centers, "FFRDCs") may not apply. FFRDC employees may cooperate or collaborate with eligible applicants within the limits imposed by applicable legislation and regulations. They may participate in planning, conducting, and analyzing the research directed by the applicant, but may not direct projects on behalf of the applicant organization. The institution, organization, or governance receiving the award may provide funds through its assistance agreement from the EPA to an FFRDC for research personnel, supplies, equipment, and other expenses directly related to the research. However, salaries for permanent FFRDC employees may not be provided through this mechanism.
Federal Agencies may not apply. Federal employees are not eligible to serve in a principal leadership role on an assistance agreement, and may not receive salaries or augment their Agency's appropriations in other ways through awards made under this program.
The applicant institution may enter into an agreement with a Federal Agency to purchase or utilize unique supplies or services unavailable in the private sector to the extent authorized by law. Examples are purchase of satellite data, chemical reference standards, analyses, or use of instrumentation or other facilities not available elsewhere. A written justification for federal involvement must be included in the application. In addition, an appropriate form of assurance that documents the commitment, such as a letter of intent from the Federal Agency involved, should be included.
Potential applicants who are uncertain of their eligibility should contact Ron Josephson (josephson.ron@epa.gov), phone: 703-308-0442.
B. Cost-Sharing
Institutional cost-sharing is not required. However, if voluntary cost-sharing is proposed, a brief statement concerning cost-sharing should be added to the budget justification. For details on EPA’s cost sharing requirements see 40 CFR Part 30.23 or 40 CFR Part 31.24.
C. Other
Applications must substantially comply with the application submission instructions and requirements set forth in Section IV of this announcement or they will be rejected. In addition, where a page limitation is expressed in Section IV with respect to parts of the application, pages in excess of the page limit will not be reviewed. Applications must be submitted through grants.gov or by other authorized alternate means (see Section IV.E. “Submission Instructions and Other Submission Requirements” for further information) on or before the solicitation closing date and time in Section IV of this announcement or they will be returned to the sender without further consideration. Also, applications exceeding the funding limits or project period term described herein will be returned without review. Further, applications that fail to demonstrate a public purpose of support or stimulation (e.g., by proposing research which primarily benefits a Federal program or provides a service for a Federal agency) will not be funded.
Applications deemed ineligible for funding consideration will be notified within fifteen calendar days of the ineligibility determination.
IV. APPLICATION AND SUBMISSION INFORMATION
Additional provisions that apply to this solicitation and/or awards made under this solicitation, including but not limited to those related to confidential business information, contracts and subawards under grants/cooperative agreements, and proposal assistance and communications, can be found at Fiscal Year 2010 Competitive Grant Awards
These, and the other provisions that can be found at the website link, are important, and applicants must review them when preparing applications for this solicitation. If you are unable to access these provisions electronically at the website above, please communicate with the EPA contact listed in this solicitation to obtain the provisions.
Formal instructions for submission through Grants.gov follow in Section E.
A. Internet Address to Request Application Package
Use the application package available at Grants.gov (see Section E. “Submission Instructions and Other Submission Requirements”). Note: With the exception of the current and pending support form (available at Forms and Standard Instructions Download Page), all necessary forms are included in the electronic application package.
An email will be sent by EPA to the Principal Investigator (PI) and the Administrative Contact (see below) to acknowledge receipt of the application and transmit other important information. The email will be sent from receipt.application@epa.gov; emails to this address will not be accepted. If you do not receive an email acknowledgment within 30 days of the submission closing date, immediately inform the Eligibility Contact shown in this solicitation. Failure to do so may result in your application not being reviewed. See Section E. “Submission Instructions and Other Submission Requirements” for additional information regarding the application receipt acknowledgment.
B. Content and Form of Application Submission
The application is made by submitting the materials described below. Applications must contain all information requested and be submitted in the formats described.
Standard Form 424
The applicant must complete Standard Form 424. Instructions for completion of the SF424 are included with the form. (However, note that EPA requires that the entire requested dollar amount appear on the SF424, not simply the proposed first year expenses.) The form must contain the signature of an authorized representative of the applying organization.
Applicants are required to provide a “Dun and Bradstreet Data Universal Numbering System” (DUNS) number when applying for federal grants or cooperative agreements. Organizations may receive a DUNS number by calling 1-866-705-5711 or by visiting the web site at Dun and Bradstreet
.Executive Order 12372, “Intergovernmental Review of Federal Programs,” does not apply to the Office of Research and Development's research and training programs unless EPA has determined that the activities that will be carried out under the applicants' proposal (a) require an Environmental Impact Statement (EIS), or (b) do not require an EIS but will be newly initiated at a particular site and require unusual measures to limit the possibility of adverse exposure or hazard to the general public, or (c) have a unique geographic focus and are directly relevant to the governmental responsibilities of a State or local government within that geographic area.
If EPA determines that Executive Order 12372 applies to an applicant's proposal, the applicant must follow the procedures in 40 CFR Part 29. The applicant must notify their state's single point of contact (SPOC). To determine whether their state participates in this process, and how to comply, applicants should consult Intergovernmental Review (SPOC List). If an applicant is in a State that does not have a SPOC, or the State has not selected research and development projects for intergovernmental review, the applicant must notify directly affected State, area wide, regional and local entities of its proposal.
EPA will notify the successful applicant(s) if Executive Order 12372 applies to its proposal prior to award.
Key Contacts
The applicant must complete the “Key Contacts” form found in the Grants.gov application package. An “Additional Key Contacts” form is also available at Forms and Standard Instructions Download Page. The Key Contacts form should also be completed for major sub-agreements (i.e., primary investigators). Do not include information for consultants or other contractors. Please make certain that all contact information is accurate.
Table of Contents
Provide a list of the major subdivisions of the application indicating the page number on which each section begins.
Abstract (1 page)
It is critical that the abstract accurately describes the work being proposed and conveys all the essential elements of the proposal.
The abstract should include the information described below (a-g).
- Funding Opportunity Title and Number for this proposal.
- Project Title: Use the exact title of your project as it appears in the application. The title must be brief yet represent the major thrust of the project. Because the title will be used by those not familiar with the project, use more commonly understood terminology. Do not use general phrases such as “research on.”
- Investigators: List the PI, then the name(s) of each co-PI who will significantly contribute to the project. Provide a web site URL or an email contact address for additional information.
- Institution(s): In the same order as the list of investigators, list the name, city and state of each participating university or other applicant institution. The institution applying for assistance must be clearly identified.
- Project Period and Location: Show the proposed project beginning and ending dates and the performance site(s)/geographical location(s) where the work will be conducted.
- Project Cost: Show the total funding requested from the EPA (include direct and indirect costs for all years).
- Project Summary: Provide two subsections addressing: (1) the objectives of the project, and (2) the expected results (outputs/outcomes) of the project and how it addresses the needs identified in the solicitation.
Project Narrative (30 pages)
The Project Narrative is the technical proposal that discusses the technical approach and organizational capabilities for accomplishing the goals stated under Section I. C. Specific Areas of Interest/Expected Outputs and Outcomes above. It must also address all of the technical and programmatic review criteria described in Section V of the announcement.
The narrative must not exceed thirty (30) consecutively numbered (bottom center), 8.5x11-inch pages of single-spaced, standard 12-point type with 1-inch margins. While these guidelines establish the minimum type size requirements, applicants are advised that readability is of paramount importance and should take precedence in selection of an appropriate font for use in the proposal. The page limitation shall include all text, tables, figures, references, attachments, and appendices.
The project narrative should provide the following information:
- The proposed approach for partnership with ORD on collaborative training of students (postdoctoral, graduate, undergraduate).
- The proposed approach for recruiting students and postdoctoral scientists of high quality and ability.
- The proposed approach for developing model student programs to balance on-campus coursework and other activities while leaving sufficient research time.
- The scientific and educational merit and relevance of the research training mechanism proposed. Relevance to EPA’s objectives and priorities of supporting the advancement of environmental science.
- Innovation: Description of how the project shifts current research/training or engineering paradigms by using innovative theoretical concepts, approaches or methodologies, instrumentation or interventions applicable to one or more fields of research/training.
- Sustainability: Description of how the project embodies the principles of sustainability and seeks sustainable solutions that protect the environment and strengthen our communities. The sustainability primer (PDF) (2 pp, 195 K) provides examples of activities that promote and incorporate sustainability principles.
- Institutional capability: experience and understanding of the management needs for this program, including recruitment of students, placement into the program, for mentoring students and postdoctoral scientists in partnership with EPA senior research staff, and student progress review.
- The results expected to be achieved during the project (outputs) and the potential benefits of the results (outcomes). The plan for tracking and measuring progress toward achieving the expected environmental outputs and outcomes including those identified in Section I.
- The qualifications and competence of proposed key personnel and adequacy of their time commitment to the project.
- Project schedules with associated milestones and target dates for completion.
- The approach, procedures, and controls for ensuring that awarded assistance funds will be expended in a timely and efficient manner and how project objectives will be successfully achieved within the project period.
- Cost-effectiveness of the budget structure. The project budget makes the most efficient use of Agency funds in collaborative training of students (postdoctoral, graduate undergraduate), for instance by minimizing direct costs for administrative support.
- Facilities and resources available for the project.
- Past Performance and Reporting History. The applicant shall provide information on the proposed Principal Investigator’s (PI's) past performance and reporting history under prior Federal and/or non-Federal assistance agreements (assistance agreements include grants and cooperative agreements but not contracts) in terms of: (i) the level of success in managing and completing each agreement, and (ii) history of meeting the reporting requirements and documenting progress towards achieving the expected results under each agreement.
The past performance and reporting history information is required only for the proposed PI's performance under federally and/or non-federally funded assistance agreements (assistance agreements include grants and cooperative agreements but not contracts) similar in size, scope and relevance to the proposed project that the proposed PI performed within the last three years.
The specific information required for each agreement is shown below.
- Name of Granting Agency.
- Grant/Cooperative agreement number.
- Grant/Cooperative agreement title.
- Brief description of the grant/cooperative agreement.
- A description of how the agreement is similar in size, scope and relevance to the proposed project and whether or not it was successfully managed and completed; if not successfully managed and completed, provide an explanation.
- Information relating to the proposed PI's past performance in reporting on progress towards achieving the expected results (outputs/outcomes) under the agreement. Include the history of submitting timely progress/final technical reports, describe how progress towards achieving the expected results was reported/documented, and if such progress was not being made, provide an explanation of whether, and how, this was reported.
- Total (all years) grant/cooperative agreement dollar value.
- Project period.
- Technical contact (project officer), telephone number, and Email address (if available).
In evaluating applicants under these factors in Section V, EPA will consider the information provided by the applicant and may also consider relevant information from other sources, including information from EPA files and from current and prior Federal agency grantors (e.g.; to verify and/or supplement the information provided by the applicant). If you do not have any relevant or available past performance or reporting information, please indicate this in the proposal and you will receive a neutral score for these factors under Section V. If you do not provide any response for these items, you may receive a score of 0 for these factors.
Budget and Budget Justification
Budget
Prepare a master budget table using “SF-424A Budget Information for Non-Construction Programs” (aka SF-424A), available in the Grants.gov electronic application package and also at Forms and Standard Instructions Download Page. Only complete “Section B-Budget Categories”. Provide the object class budget category (a. - k.) amounts for each budget year under the “Grant Program, Function or Activity” heading. Each column reflects a separate budget year. For example, Column (1) reflects budget year 1. The total budget will be automatically tabulated in column (5).
If a subaward is included in the application, provide a separate SF-424A and budget justification for the subaward. Include the total amount for the subaward under “Other” in the master SF-424A.
Applicants may not use subagreements to transfer or delegate their responsibility for successful completion of their EPA assistance agreement. Therefore, EPA expects that subawards or subcontracts should not constitute more than 40% of the total direct cost of the total project budget. If a subaward/subcontract constitutes more than 40% of the total direct cost, additional justification may be required before award, discussing the need for the subaward/subcontract to accomplish the objectives of the research project. Please refer to Contracts and Subawards if your organization intends to identify specific contractors, including consultants, and subawardees in your proposal.
Please note that institutional cost-sharing is not required. However, if voluntary cost-sharing is proposed, a brief statement concerning cost-sharing should be added to the budget justification.
-
Budget Justification [2 pages in addition to the Section IV.B.5. page limitations, not including additions under No. (7) below to support subawards]
Describe the basis for calculating the personnel, fringe benefits, travel, equipment, supplies, contractual support, and other costs identified in the SF-424A. The budget justification should not exceed two consecutively numbered (bottom center), 8.5x11-inch pages of single-spaced, standard 12-point type with 1-inch margins.
Budget information should be supported at the level of detail described below:
Personnel: List all staff positions by title. Give annual salary, percentage of time assigned to the project, total cost for the budget period, and project role. Compensation paid for employees engaged in cooperative agreement activities must be consistent with payments for similar work within the applicant organization. Note that for salaries to be allowable as a direct charge to the award, a justification of how that person will be directly involved in the project must be provided. General administrative duties such as answering telephones, filing, typing, or accounting duties are not considered acceptable.
Below is a sample computation for Personnel:
Position/Title Annual Salary % of Time Assigned to Project Cost Project Manager $70,000 50% $ 35,000 Env. Specialist $60,000 100% $ 60,000 Env. Health Tech $45,000 100% $ 45,000 Total Personnel $140,000 Note this budget category is limited to persons employed by the applicant organization ONLY. Those employed elsewhere are classified as subawardees, contractors or consultants. Contractors and consultants should be listed under the “Contractual” budget heading while subawards made to eligible subrecipients are listed under the “Other” budget heading.
Fringe Benefits: Identify the percentage used and the basis for its computation. Fringe benefits are for the personnel listed in budget category (1) above and only for the percentage of time devoted to the project. Fringe benefits include but are not limited to the cost of leave, employee insurance, pensions and unemployment benefit plans. The applicant should not combine the fringe benefit costs with direct salaries and wages in the personnel category.
Travel: Specify the estimated number of trips, purpose of each trip, number of travelers per trip, destinations, and other costs for each type of travel. Explain the need for any travel, paying particular attention to travel outside the United States.
Below is a sample computation for Travel:
Purpose of Travel Location Item Computation Cost Meeting DC Lodging 4 people x $100 per night
x 2 nights$800 Airfare 4 people x $500 round trip $2,000 Per Diem 4 people x $50 per day
x 2 days$400 Total Travel $3,200 Equipment: Identify all tangible, non-expendable personal property to be purchased that has an estimated cost of $5,000 or more per unit and a useful life of more than one year. Details such as the type of equipment, cost, and a brief narrative on the intended use of the equipment for project objectives are required. Each item of equipment must be identified with the corresponding cost. General-purpose equipment (office equipment, etc.) must be justified as to how it will be used on the project. (Property items with a unit cost of less than $5,000 are considered supplies.)
Supplies: “Supplies” means tangible property other than “equipment.” Identify supplies to be used under the project. This may include: software, office supplies, and laboratory supplies such as reagents, chemicals and glassware. Specifically identify computers to be purchased or upgraded.
-
Contractual: Specify the amount you anticipate expending for services/analyses or consultants and specify the purpose of the contracts and estimated cost. Any procurement of services from individual consultants or commercial firms (including space for workshops) must comply with the competitive procurement requirements of 40 CFR Part 30.40-30.48 or 40 CFR 31.36, as appropriate. Please see Contracts and Subawards for more details.
Examples of Contractual costs include:
- Consultants – Consultants are individuals with specialized skills who are paid at a daily or hourly rate. EPA’s participation in the salary rate (excluding overhead) paid to individual consultants retained by recipients or by a recipient's contractors or subcontractors is limited to the maximum daily rate for a Level IV of the Executive Schedule (formerly GS-18), to be adjusted annually.
- Equipment Rental – When there is a need to rent equipment for use on the project, provide information on the type of equipment to be rented, the purpose or use on the project, the length of time needed and the rental rate. Renting or leasing of equipment will require a lease vs. purchase cost analysis prior to approval.
- Facility Rental – When it is necessary to rent office or other facilities spaces for project implementation, and the space(s) are located off-site from the organization’s main facility in space not owned by the applicant organization, the cost of the rent may be charged against the award as a contractual expense if the space is used specifically for the project. The budget justifications should provide details on the monthly rental charge and if the rent is pro-rated to the project.
- Service or Maintenance Contracts – Costs should be in direct correlation to the use of the equipment for the project (i.e., if a particular machine is used 50% of the time for the project, the project should only be charged 50% of the service/maintenance costs). Provide details of the type of equipment and the amount of the service contract to be paid from EPA funds.
- Speaker/Trainer Fees – Information on speakers should include the fee and a description of the services they are providing.
-
Other: List each item in sufficient detail for the EPA to determine the reasonableness of its cost relative to the research to be undertaken. “Other” items may include publication costs, long distance telephone charges, and photocopying costs. Note that subawards, such as those with other universities for members of the research team, are included in this category. Subawards must have a separate 424A and budget justification, not to exceed one additional page each. Subawards may not be used to acquire services from consultants or commercial firms. Please see Contracts and Subawards for more details.
Indirect Costs: Indirect costs are those incurred by the applicant for a common or joint purpose that benefit more than one cost objective or project, and are not readily assignable to specific cost objectives or projects as a direct cost. In order for indirect costs to be allowable, the applicant must have a negotiated indirect cost rate (e.g., fixed, predetermined, final or provisional), or must have submitted a proposal to their cognizant agency. If indirect costs are included in the budget, identify the cognizant agency and the approved indirect rate. If your organization does not have a cognizant agency, please note that in the budget justification and provide a brief explanation for how you calculated your indirect cost rate.
Resumes
Provide resumes for each investigator and important co-worker. You may include resumes from staff of subawardees such as universities. Do not include resumes of consultants or other contractors. The resume for each individual must not exceed two consecutively numbered (bottom center), 8.5x11-inch pages of single-spaced, standard 12-point type with 1-inch margins.
Current and Pending Support
Complete a current and pending support form (provided at Forms and Standard Instructions Download Page) for each investigator and important co-worker. Do not include current and pending support for consultants or other contractors. Include all current and pending research regardless of source.
Note to all prospective applicants requiring multiple Current and Pending Support Form pages: Due to a limitation in Adobe Acrobat's forms functionality, additional pages cannot be directly inserted into the original PDF form and preserve the form data on the subsequent pages. Multiple page form submissions can be created in Acrobat 8 and later using the "PDF Package" option in the "Create PDF from Multiple Files" function. If you have an earlier version of Adobe Standard or Professional, applicants will need to convert each PDF page of the form to an EPS (Encapsulated Post Script) file before creating the PDF for submission. The following steps will allow applicants with earlier versions of Adobe Standard or Professional to create a PDF package:
- Populate the first page of the PDF, and save it as a EPS (Encapsulated Post Script) file.
- Reopen the form, and populate it with the data for page 2. Save this page as a different EPS file. Repeat for as many pages as necessary.
- Use Acrobat Distiller to convert the EPS files back to PDF.
- Open Acrobat Professional, and combine the individual pages into a combined PDF file.
Guidelines, Limitations, and Additional Requirements
Letters of Intent/Letters of Support
Letters of intent to provide resources for the proposed research or to document intended interactions are limited to one brief paragraph committing the availability of a resource (e.g., use of a person's time or equipment) or intended interaction (e.g., sharing of data, as-needed consultation) that is described in the Project Narrative. Letters of intent are to be included as an addition to the budget justification documents. EPA employees are not permitted to provide letters of intent for any application.
Letters of support do not commit a resource vital to the success of the proposal. A letter of support is written by businesses, organizations, or community members stating their support of the applicant's proposed project. EPA employees are not permitted to provide letters of support for any application.
Note: Letters of intent or support must be part of the application; letters submitted separately will not be accepted. Any letter of intent or support that exceeds one brief paragraph (excluding letterhead and salutations), is considered part of the Project Narrative and is included in the 30-page Project Narrative limit. Any transactions between the successful applicant and parties providing letters of intent or support financed with EPA assistance funds are subject to the contract and subaward requirements described here Contracts and Subawards.
Funding Opportunity Number(s) (FON)
At various places in the application, applicants are asked to identify the FON.
The Funding Opportunity Number for this RFA is:
Cooperative Training Partnership in Environmental Health Sciences Research, EPA-G2014-ORD-T1Confidentiality
By submitting an application in response to this solicitation, the applicant grants the EPA permission to make limited disclosures of the application to technical reviewers both within and outside the Agency for the express purpose of assisting the Agency with evaluating the application. Information from a pending or unsuccessful application will be kept confidential to the fullest extent allowed under law; information from a successful application may be publicly disclosed to the extent permitted by law.
C. Submission Dates and Times
Applications must be transferred to Grants.gov no later than 11:59:59 pm Eastern Time on the solicitation closing date. Applications transferred after the closing date and time will be retur
The perspectives, information and conclusions conveyed in research project abstracts, progress reports, final reports, journal abstracts and journal publications convey the viewpoints of the principal investigator and may not represent the views and policies of ORD and EPA. Conclusions drawn by the principal investigators have not been reviewed by the Agency.